Program Administrator (1 Vacancy)

Reports to: Program Manager

Purpose of the Job:

To provide administrative support, welfare and safeguarding responsibilities to all program operations.

Qualifications

An Honour’s Bachelor’s degree in Humanities or Social Sciences from a recognised institution.

Added advantage

Certificate training in Secretarial Studies or Records Management or Office Management or Project Administration.

Duties and Responsibilities

1. Organize recruitment visits to create awareness and provide career guidance to potential applicants in the Program target groups;
2. Support refugee applicants in equating their academic documents at the Uganda National Examination Board;
3. Co-ordinate the welfare and support services for the Program Participants and staff
4. Manage and regularly update students and staff records;
5. Manage the Staff Leave Roster and Travel schedules; 
6. Establish, monitor, and manage the semester-based activity schedule for capacity building programs for students and staff;  
7. Support the Monitoring and Evaluation office in updating the Mastercard Foundation ETO Database;
8. Establish and manage the Program-level safeguarding risks and incidents register in liaison with the Safeguarding Liaison Officer
9. Establish and manage the Scholars’ disciplinary register
10. Ensure administration of meetings, recording and management of the meeting records;  

Experience

A minimum of 3 years’ relevant work experience as an Administrative Assistant in a reputable research or academic organisation.

Competencies

1. Demonstrated experience in providing administrative support to research or academic programmes
2. Proficiency in Microsoft Office and Google Workspace to facilitate Program workflow.
3. Excellent communication skills.